Introduction
- SSC LLC respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and protect information when you use the Mind Interview and Mind Recruit services ("Services").
Information We Collect
- 2.1 Personal Data You Provide
- When you register or create a profile, we collect your name, email address, password, company name, and role. During interviews, we collect video and audio recordings, transcripts, and questionnaire responses.
- 2.2 Automatically Collected Data
- When you use our Services, we automatically collect usage details such as pages viewed, timestamps, and device/browser metadata, as well as technical information including IP addresses, unique device identifiers, cookies, and similar tracking technologies.
- 2.3 Third-Party Data
- We may receive authentication information from providers such as Google via OAuth or single sign-on, solely for account login and service functionality. If you authorize access to Gmail or Google Calendar, such data is used only to provide features required for AI interview and recruitment workflows (e.g., sending interview invitations, syncing calendar for scheduling).
Google API Services and Limited Use
- The use of information received from Google APIs will adhere to the Google API Service User Data Policy, including the Limited Use requirements.
- We do not sell your personal data to third parties. We do not use Google user data for serving advertisements.
- Data obtained from Google APIs (e.g., Gmail, Google Calendar) is used only to provide or improve our application's functionality: including account verification, sending interview invitations, and syncing calendar for interview scheduling. We do not use such data for marketing, research, or purposes unrelated to the application's functionality.
AI Service Providers and Prohibited Uses
- We use OpenAI API (OpenAI, Inc.) and Google Gemini API (Google LLC) to power AI interview scoring, resume analysis, and other recruitment-related features. For full AI service disclosures, see our AI Service Transparency page.
- We commit to not using user data for prohibited purposes: we do not sell personal data, use it for advertising, use it to train third-party models unrelated to our service, or use it for any purpose other than providing or improving our application's functionality.
- Data sent to these AI providers is limited to what is necessary to perform recruitment functions (e.g., interview transcriptions, resume text, scoring prompts) and we comply with each provider's data handling policies.
How We Use Your Information
- 3.1 To provide, maintain, and improve our Services, including account verification, hosting and scoring interviews, and generating reports.
- 3.2 To optimize the performance of our AI interview and assessment features using only aggregated, anonymized data, solely to improve the application's service quality.
- 3.3 To send you transactional emails, service updates, and support communications.
- 3.4 To prevent fraud, abuse, and violations of our Terms of Use.
Data Sharing and Disclosure
- We do not sell your personal data to third parties. We do not use your data for advertising purposes.
- 4.1 Service Providers
- We share information strictly with hosting platforms, payment processors, and analytics vendors only to help us deliver and improve our Services.
- 4.2 Affiliates and Subsidiaries
- We share information internally with our affiliates and subsidiaries for operational purposes.
- 4.3 Legal or Regulatory Authorities
- We disclose information when required by law or to protect rights, safety, or property.
- 4.4 Potential Buyers or Investors
- In the event of a merger, acquisition, or sale of assets, we may share information under confidentiality arrangements.
Cookies and Tracking
- We use cookies, local storage, and similar technologies to manage sessions (keeping you logged in), analyze usage patterns, and remember your preferences. You may disable cookies in your browser settings, but some features of our Services may not function properly.
Security
- We implement industry-standard safeguards such as HTTPS/TLS encryption, encryption at rest, and access controls to protect your information. While we strive to protect your data, no system can guarantee absolute security.
Your Rights
- Depending on your jurisdiction, you may have the right to access and obtain a copy of your personal data; correct inaccuracies in your information; request deletion of your data; and restrict or object to certain processing activities. To exercise these rights, please contact us at service@mind-interview.com.
Data Retention
- We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements.
International Transfers
- Your information may be processed or stored in locations outside your country or region. When we do so, we apply appropriate safeguards, such as standard contractual clauses, to protect your data.
Children's Privacy
- Our Services are not directed to anyone under the age of 18. We do not knowingly collect or maintain data of minors.
Changes to This Policy
- We may update this Privacy Policy from time to time. The effective date at the top reflects when changes take effect. Continued use of our Services after updates constitutes acceptance of the revised policy.
Contact Information
- If you have any questions or concerns about this Privacy Policy, please contact SSC LLC at service@mind-interview.com.